The full Safety poicy for Usk Show can be read below, but for your convenience can also be downloaded here.
It is Usk Farmers Club policy to ensure as far as it is reasonably practicable that an environment is created and maintained at all times during the setting up, taking down and running of the Usk Show which is both safe and healthy for the benefit of all. The prevention of all accidents particularly those involving personal injury or damage to equipment and property is recognised as being essential to the efficient running of the show as well as to avoid hardship and suffering.
Usk Farmers Club commits itself to the implementation of the Health and Safety at Work Act 1994 (plus any amendments as from time to time may occur) including the Management of Health and Safety at Work regulations 1992 and actively seeks the full and understanding co-operation of all for their commitment to the same. The Usk Show with the aid of all exhibitors and contractors will assess the risks to the health and safety of all and of everyone else who may be affected by any activity carried on at the Usk Show. These assessments will enable any necessary preventative and protective measures to be taken to ensure a safe and healthy environment at the show.
The Usk Farmers Show will provide adequate training and instruction as necessary for all stewards to ensure the safe running of all operations and events at the show. The Usk Farmer Club will revise this policy document annually as required by the Health and Safety at Work Act 1974.
Personnel Responsible for Health & Safety.
The Health and Safety Officer shall be responsible for the day to day running of the health and safety policy and shall report directly to the Management Committee and General Secretary. The Health and safety Officer will:-
a) Provide guidance and advice on all matters of Health and Safety.
b) Promote safety consciousness at all levels within the Health & Safety training programmes.
c) Liaise with all persons, Police, Medical, Fire Authority, HSE, Local Authority and other appropriate departments.
d) Advise on accident prevention techniques and investigate and record all accidents to provide statistics for the Management and Show Committee.
The Management Committee shall have overall responsibility for all aspects of health and safety and shall as far as is reasonably practicable ensure that everybody under their control are familiar with the Usk Show safety policy and will encourage at all times the co-operation of all members, stewards, contractors, exhibitors and members of the public for their commitment to the same. The Chairman and all members of the Management Committee will also act on health and safety guidance and advice received from the Usk Show safety advisors.
All Stewards will assist with the implementation and enforcement of this policy statement and take charge with dealing with emergencies and major accidents at the Usk Show.
Exhibitors must take reasonable care for the health and safety of themselves and all other persons who may be affected by their acts or omissions. No exhibitor may misuse, fail to use or recklessly interfere with any equipment provided by the company in the interest of health and safety under statutory obligations or otherwise.
All exhibitors should note the Management of Health and Safety at Work Regulations 1992, which requires co-operation and co-ordination between all exhibitors and the Usk Show, in so far as the requirements on both to carry out adequate risk assessments covering the work to be carried out and to implement any procedures as required by the above legislation and also inform all those concerned with these assessments and procedures.
All Participants and Exhibitors are required to conform to the Usk Shows Safety Policy Document in order to maintain the highest standard of health and safety practically possible. Participants and exhibitors must ensure the Health and safety of themselves and any other persons who may be affected by their acts or omissions. The co-operation of participants and exhibitors will be paramount in achieving so far as is reasonably practicable a safe and trouble free programme.
Machinery
Any plant, machinery or equipment used prior to, during or after the event should only be operated by an adult who is fully trained in its safe use. Use by inexperienced or untrained persons is not permitted. Passengers must not be carried on vehicles and machines unless they are designed or adapted for that purpose. Any use of equipment by persons under the age of thirteen is prohibited. Plant and machinery must only be operated and demonstrated after ensuring that adequate precautions are taken to protect the operator and bystanders. Operators must be told that unsafe operation will not be allowed and may lead to possible legal action by the relevant enforcing authority. All machinery used must comply with the Provision and Use of Work Equipment Regulations.
Guidance on standards to be achieved in respect of machinery safety is contained in BS5304 1998 “safety of Machinery” and any guidance issued by the HSE. Machinery must only be operated or demonstrated in areas fenced off from the public. There must be sufficient number of stewards available to control the public during any demonstration. Operators should be told to cease their activities should any person encroach into the danger area. When positioning ropes, fences and barriers to restrict the access of persons into potential danger areas, an adequate margin of safety must be observed. In particular, account must be taken to the risk to those persons from materials which may be ejected from machines.
All static exhibits must be erected in a way that ensures that they do not present a risk to any person during the event (including erection and dismantling). The correct protective clothing / equipment must be worn at all times, when participants and exhibitors are engaged on any activity for which protective clothing / equipment is required, e.g. any person using a chain saw must wear the relevant protective clothing. All such protective clothing / equipment must comply with the requirements of the Personal Protective Equipment at Work Regulations 1992.
Electricity
All temporary low voltage systems (415V or less) on the site will be subject to the “Electricity at Work Regulations 1989”
All electrical installations should be carried out by a competent electrician familiar with the requirements of the above legislation and should operate to the standards recommended by the Institute of Electrical Engineers. Anyone who provides electrical apparatus for their own or anyone else’s demonstration etc. Should before it is connected to the electrical supply, arrange for it’s testing by a competent electrician and documentation should show the date of the test and the name of the person carrying out the test. All equipment should be connected to the supply through a residual current device (RCD) and all cables and connections where not protected by a weather proof structure shall be of such construction or as necessary protected to prevent, so far as is reasonably practicable, danger arising from such exposure. Socket outlets should not be over loaded, extension leads should not be used indiscriminately. All mains connected portable and transportable electrical equipment should be installed and used in accordance with HSE Guidance note PM32 “safe use of portable electrical apparatus”. All temporary installations must be safely disconnected and removed from the site after the event.
Catering
All static / mobile caterers must ensure that they comply with all the relevant Food Hygiene Regulations:- Food Safety Act 1990, Food Safety (General Food Hygiene) Regulations 1995 Food Labelling Regulations 1996, Health and Safety at Work Act 1974.
All caterers should realise that Inspectors from the Local Council Environmental Health Department may make inspections prior to and during the event to ensure that “food operators” understand and comply with relevant legislation. All establishments selling food and or drink must comply with the above food hygiene regulations guidance on health and safety in kitchens and food preparation areas HS (g) 55 is available from HMSO Tel 01718730011. Caterers should obtain a copy and follow the guidelines therein.
Liquid Petroleum Gas (LPG)
All exhibitors, trade stands, caterers, retailers etc, who use LPG must comply with the guidance notes referred to below, in respect of the storage and use of LPG containers that they bring on to the premises. Any full or empty cylinders not in current use must be kept in an adequate store as described in the guidelines referred to below and not on the stand, exhibit or in the caterers kitchens. NO LPG cylinders should be kept inside any building. The gas from these cylinders should be piped to the appliance being used. All pipe work should be rigid whenever possible with the shortest possible amount of rubber used. All rubber tubing should conform to BS3212. Hose connections should be secured with the correct hose clips at all times. If there is temporary or permanent storage of LPG on the same site then this storage must comply with HSE guidance booklet HS (G) 4. “The Storage of LPG at Fixed Installations”, for bulk storage or with HSE guidance note CS4 “The Keeping of LPG cylinders or Similar Containers” for other types of storage. All use of LPG on site should be in accordance with HSE guidance notes CS6 “The Storage and use of LPG on Construction Sites”.
Exhibitors, Caterers, etc. are required to ensure that their gas appliances have been recently examined and tested by a competent person and labelled to indicate the examiners name and date of examination.
Show Stand Safety
No pesticides and or other substances hazardous to health should be kept on trade stands. Trade Stand exhibitors should display only new EMPTY containers.
Any steam or pressure vessel or lifting appliances used / demonstrated must be examined and documented as with electrical and gas appliances.
All temporary structures including marquees, buildings, information boards, fences and gates must be soundly constructed, erected and safe for their intended purpose and comply with the latest and relevant codes of practice. Exhibitors must give regard to the stability of their exhibits and ensure that they are secured against any form of collapse. Petroleum product storage must be in accordance with the standards laid down by the fire prevention department of the local Fire Authority.
Elecrical Distribution System
Exhibitors are also warned of the danger from the distribution of high or low voltage systems throughout the show ground. Exhibitors are asked to check on the position of cables, above and below ground, prior to erecting stands, marquees or flagpoles.
Vehicle Exhibits
Exhibitors are not allowed to demonstrate or exhibit any vehicles in the avenues during the show.
Excavation
No exhibitor will be allowed to excavate in any part of his/her stand without permission from the company. It is imperative that the exhibitor checks the position of underground services prior to any excavation works being carried out.
Contractors
Exhibitors are responsible for ensuring that their contractors are aware of and follow all Health and Safety legislation together with the shows health and safety policy.
Safety Requirements - Health and Safety at Work Act 1974
Special attention is directed to the safety requirements outlined in the regulations governing the allocation of space for machinery and other stands. The ruling of the Stewards on the safety of any exhibit or part of an exhibit shall be immediate and final; but consent to the working of an exhibit shall not relieve any exhibitor of liability as laid down by the regulations.
The company holds exhibitors wholly responsible for the observance of statutory regulations governing the safety of machinery exhibited. Machines and appliances are accepted for the adjudication and on the understanding that they are capable of complying with the Health and Safety at Work Act 1974 and the regulations which are implemented under it.
Cycles
No motorcycles, motorbikes or ATV’s of any kind may be taken on to the show avenues without prior authorisation.
Fire Precautions
Exhibitors bringing their own tentage must ensure that it has been treated with a suitable fire retardant and in the case of a large marquee, a plan showing all fire exits must be submitted for approval by the local fire authority. All trade stands must have fire extinguisher/s sited in a prominent position and in full view. These appliances should be held at the following rate 250 - 500 sq ft one; 500 - 1000 sq ft two; for each additional 1000 sq ft or part of, a further appliance is required. The most suitable extinguisher is a 5 kilo dry powder type, which in the case of most fires will contain the outbreak until the arrival of the Fire Brigade.
Fire/Emergency Procedure
1. In the event of fire, evacuate the stand or area immediately.
2. Report the fire to the secretary’s office where a telephone is available and the fire authority will be called
3. Keep all spectators well clear of the area.
Accidents/First Aid
The priorities are:-
The safe treatment of the injured person.
Immediate action to prevent recurrence.
Reporting/Investigation
1. First Aid is available at all First Aid Centres.
2. Accident books are kept in the First Aid centres which are clearly marked around the site and details of all accidents must be recorded as soon as possible after the incident.
3. In the event of any accident the Company should be informed immediately. The Safety Officer will be responsible for investigating the accident and recommending the necessary action following any accident.
Livestock
In the interest of safety unauthorised movement of animals during the show period will not be allowed.
Exhibitors of Bulls should make themselves familiar with HSE guidance notes G836 “Safe Custody of Bulls at Agricultural Shows, Markets or Similar Premises off The Farm”.
Guidance Note G836 gives appropriate methods of handling Bulls at events.
A) Two people, one using a Bull pole attached to the bulls nose ring and the other using a rope or chain attached to the halter or head chain via the nose ring.
B) Two people both using ropes or chains, one rope or chain attached to a halter, the other attached directly to the nose ring or via the nose ring to the halter.
C) One person using a bull pole attached to the bull’s nose ring and a rope or chain attached to a halter or head chain via the nose ring, with a competent person standing by able to assist in the control of the bull if required.
D) One person using a rope or chain attached to a halter with a second rope or chain attached directly to the nose ring or via the nose ring to the halter, with a competent person standing by able to assist in the control of the bull if necessary.
PLEASE NOTE any bull over ten months old being led on the show ground MUST be accompanied by TWO handlers at all times. Young people should not be allowed to handle bulls.
Horses
Exhibitors of horses should familiarise themselves with any rules or guidance notes issued by the appropriate authority or society which controls their particular activity, they must comply with these standards.
Hard Hats
Anyone riding a Horse, Pony or Donkey must wear a hat to British Standard specification and of a standard approved by the governing body of their respective horse or pony society, association or discipline and under whose rules they are exhibiting or competing. This hat must be worn at all times.
Spray Dipping of Sheep
The use of any substance containing toxic chemicals including sheep dips to prepare sheep for showing, whilst on the show ground is forbidden.
Dogs
All dogs must be kept on a lead at all times.
Animal Control
All competitors in the events must ensure that their animals are kept under control at all times.
Horse Matters
This show has designated horse walks, pedestrians are not allowed in these areas unless they are leading or controlling animals. Animals are not to be taken to or from the showing rings other than by using the designated horse walks.
Overnight Camping
All persons intending to camp on the show site must inform the trade stand officer or show secretary who will register their attendance, in case of emergency.
